Parts arrival notification

Dear We are happy to be able to inform you that the parts you ordered are now in stock and available for pick up at the above address. Please accept our sincerest apologies for the delay in delivery and we thank you for your patience in this matter. As always, it is our full intent to provide you with dependable and quality service, and in keeping with this goal, we appreciate your understanding in waiting. If we may be of further assistance, please call upon us at any time.

Notice of inability to ship

Dear Due to the fire we sustained on (date) , we regret to inform you that we will be unable to ship the merchandise for your purchase order # as scheduled. We do anticipate our production resuming (date) and will be able to fill orders as of (date) . Thank you for your understanding.

Transferable sales skills cover letter

Within three short years, I have developed strong sales skills that have enabled me to build a record of sustained sales increases. I thrive on challenge and change, and I look forward to new opportunities to build positive customer relationships every day. I believe that as a Sales Representative for [Company], my energy, analytic skills, organizational abilities, and creativity in tackling problems will make a positive contribution. I am equally comfortable working independently to meet company goals, as well as collaboratively as part of a team. I have always been able to establish and maintain excellent relationships with clients and coworkers at all levels. My professional skills include: * Uncovering client needs and recommending appropriate products or services. * Selling solutions to customers and then backing up those sales with top-quality service. * Building relationships with coworkers, clients, and strategic partners. * Developing processes and strategies to increase referrals and revenue. * Accurately completing data research and analysis while demonstrating computer proficiency. I would welcome the chance to provide you with additional information to supplement what appears in my enclosed resume. I am available for a personal interview at your convenience. I know you are busy, and have many applications to review, so please let me know if you wish to further discuss your requirements and my ability to meet them. Thank you for your time and consideration. Sincerely,

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Best wishes on leaving on sabbatical

I was excited to hear about your period of sabbatical.

I'm particularly envious of your choice of location - I hear [NAME OF LOCATION, ex. Southern California] is particularly scenic and the weather is terrific. Please be sure to think of us huddled in the cold back home.

Please let me know if there is anything I can do for you while you're gone. Take care and see you soon!


Best regards,


[YOUR NAME, ex. John Jones]

Promotional letter, music school

Dear We at the "Pasadena Music School", as new members of the Pasadena Chamber of Commerce, would like to introduce ourselves to those of you who may not be aware of our school. "Pasadena Music School" is now one and one-half years old. In that time we have been growing steadily, and offering varied and unique programs for both children and adults. Private lessons include voice, piano, strings and wind instruments. In addition, we offer Pasadena's only Suzuki program. Our professional instructors all have degrees in music and are dedicated to providing personal and individualized attention to their students. Every student is offered the opportunity to perform often in our "Recitals with a Difference", in addition to participating in our programs for schools and various organizations. Please call us for a summer brochure in which all of the classes available are described. Or call us if your group or organization needs musical entertainment for a party or meeting. We will plan a program specifically for you--at no charge.

Employment reimbursement agreement

The undersigned officer or employee of _ (Company), agrees to repay to the Company all compensation payments or reimbursements that are disallowed, in whole or in part, as a deductible expense by the Internal Revenue Service. The reimbursement shall be made to the full extent of the disallowance upon an adverse decision of the last tribunal or agency to consider the issue, provided the Company shall not be obligated to seek further appeal if available. Signed under seal this _ day of _, 20_. ______________________________

Decline of venture offer

Dear Thank you for sending me the information on (name of venture) While I found the concept interesting, I am reluctant to become involved in any venture that would require my absence from the firm for an extended period of time. I am returning your material under separate cover and wish you the best of luck in your new venture.

Contract 2, goods

CONTRACT FOR SALE OF GOODS Agreement made and entered into this (date) , by and between (name of seller), of (address) (city) , (state) , herein referred to as "Seller", and (name of buyer) , of (address) (city) , (state) , herein referred to as "Buyer". Seller hereby agrees to transfer and deliver to buyer, on or before (date) , the following goods: Buyer agrees to accept the goods and pay for them in accordance with the terms of the contract. Buyer and Seller agree that identification shall not be deemed to have been made until both parties have agreed that the goods in question are to be appropriated and fulfill the requirements of performance of said contract with the buyer. Buyer agrees to pay for the goods at the time they are delivered and at the place where he receives said goods. Goods shall be deemed received by buyer when delivered to address of buyer as herein described. Until such time as said goods have been received by buyer, all risk of loss from any casualty to said goods shall be on seller. Seller warrants that the goods are now free from any security interest or other lien or encumbrance, that they shall be free from same at the time of delivery, and that he neither knows nor has reason to know of any outstanding title or claim of title hostile to his rights in the goods. Buyer has the right to examine the goods on arrival and has (number) of days to notify seller of any claim for damages on account of the condition, grade or quality of the goods. That said notice must specifically set forth the basis of his claim, and that his failure to either notice seller within the stipulated period of time or to set forth specifically the basis of his claim will constitute irrevocable acceptance of the goods. This agreement has been executed in duplicate, whereby both buyer and seller have retained one copy each, on (date) . ______________________________ ______________________________ (Signatures)

Bill of sale

I, [seller], of [name of company OR individually], in the County
of [county], State of [state], in consideration of [written out dollar
amount] Dollars, ($ [numerical amount]), to be paid by [name of
purchaser], of [name of firm OR individually], the receipt of which
is hereby acknowledged, do hereby grant, sell, transfer and deliver
unto [purchaser] the following:

[Description]

To have and to hold the same to [purchaser] and his/her heirs,
executors, administrators, successors and assign, to their use forever.
And I hereby covenant with the grantee [purchaser] that I am the
lawful owner of said goods; That they are free from all encumbrances
[meaning liens or promise]; That I have good right to sell the same as
aforesaid; And that I will warrant and defend the same against the lawful
claims and demands of all persons.

In witness, whereof, I, [seller], hereunto set my hand, this [#] day of [Month, year].

Yours very truly,





Witness: ______________________________

Demand that future payments be by certified check

A review of your account indicates that you have
had three checks returned unpaid from your bank.
While we regret having to take this action, we must
insist that all future payments on your loan be made
with certified funds. Any payment, which is not certified,
will not be accepted and will be returned to you, possibly
causing you to incur a late charge.

In making all future payments, please send them to the
attention of [name of person or department] for proper
credit.

Your cooperation is appreciated.

Rejection of alternative product suggestion

We regret that our order for [PRODUCT(S), ex. five A45 compressors] was not able to be fulfilled due to [REASON, ex. a large backlog]. Although I appreciate your suggesting, [PRODUCT(S), ex. the B45] as an alternative, I'm afraid [STATE REASON FOR REFUSAL, ex. that model lacks the level of throughput we require].

[EITHER ASK FOR ANOTHER SUGGESTION, OR MENTION THAT YOU DO NOT REQUIRE ANY OTHER PRODUCTS, ex. Unfortunately, we were forced to place an order for the A45 with another supplier. However, we do look forward to dealing with you in the future. ALTERNATIVE: Would you have a similar compressor with a minimum throughput of 650 cubic feet per second? Please contact me at XXX-XXXX at your earliest convenience.]

Sincerely,

Acceptance of business invitation

It will be my pleasure to [INVITATION, ex. attend a tour of your new premises]. Indeed, I look forward to it ald to the opportunity to meet with you.

[CONFIRM DATE, TIME AND PLACE, ex. I will meet you at your office on Thursday, at 2:00 PM.]

Best regards,

From healthcare professional to patient stressing need for follow-up treatment

We have tried unsuccessfully to contact you on a number of occasions in an attempt to have you return to complete the treatment, which I began on [NATURE OF TREATMENT, ex. your teeth].

[BRIEFLY DESCRIBE REASON FOR FOLLOW-UP, ex. Since you had a high decay rate in your mouth, I placed many temporary fillings to halt the spread of the decay. As I indicated to you these fillings are temporary fillings which must be treated with crowns or permanent fillings that will last longer].

Please contact my office to make an appointment to complete your treatment as noted above. However, if you no longer wish to complete your treatment with me, please let my office know so that I can arrange to forward your records to the appropriate dentist. There will be a small duplicating charge for this.

I look forward to hearing from you.

Sincerely,

Best wishes on maternity leave

Well the time has finally come!

I'm very happy for you and [NAME OF SPOUSE, ie. Jack] and I wish you both and the newborn the very best.

You did a great job in organizing your workload and delegating it to others during your absence, and we'll all pull together to make sure things get done.

{Please let me know when the moment gets closer so I'll have the inside track on the baby pool!}

Take care and see you soon.


Best regards,


[YOUR NAME, ex. John Jones]

Email cover letter with resume attached

I read your job posting for a Communications Director with interest. In my position as Communications Director for XYZ Company, I wrote articles for the company website, managed guest author submissions, and wrote and sent a weekly email newsletter to subscribers. While Assistant Communications Director for Assemblyperson Susan Smith, I researched, drafted and amended legislation, wrote press releases, and was responsible for office communications and correspondence. I also have extensive experience writing on a freelance basis on labor issues, which, I believe, would be an ideal match for this position. Articles are available for your review at: URL ... Additional writing samples and my resume are attached. If I can provide you with any further information on my background and qualifications, please let me know. I look forward to hearing from you. Thank you for your consideration.

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Request company to verify employment record

We are considering [NAME, ex. James Johnson] (Social Security #[SSN]) for the position of [POSITION, ex. Sales Manager] at [FIRM NAME, ex. PowerAccount Limited]. We would like to request verification that he was employed by your firm between [DATE, ex. December, 1996] and [DATE, ex. July, 1998]. {STATE OTHER REQUESTED INFORMATION, ex. We would also be grateful if you could provide us with any other information you deem relevant to our decision to hire him.}

I thank you in advance and look forward to your reply.

Sincerely,

Employment agreement in letter format (short form)

Re: Employment Agreement

We are pleased that you have accepted employment with [NAME OF EMPLOYER] (the "Employer") commencing [START DATE OF EMPLOYMENT, ex. July 1, 1998]. As you know, you will be employed as [TITLE DESCRIPTION OF EMPLOYMENT]. This letter will set out the terms and conditions of your employment.

1.    Scope of Work: As [TITLE DESCRIPTION OF EMPLOYMENT, ex. Controller], your duties and obligations will include [JOB DESCRIPTION]. You may be employed by the Employer in a position other than [TITLE DESCRIPTION OF EMPLOYMENT, ex. Controller] upon the Employer notifying you in writing of such assignment. In that event, you will continue to be employed by the Employer in the position to which you have been assigned.

2.    Changes in Terms and Conditions of Employment: Your terms and conditions of employment may be amended from time to time, as the needs of the Employer require. Your performance will be reviewed with you on an annual basis, which is the time at which any salary changes will ordinarily be made.

3.    Salary: The Employer will pay to you a gross annual salary of $[AMOUNT OF GROSS ANNUAL SALARY], which will be payable [INSERT "MONTHLY", "WEEKLY", "SEMI-MONTH" OR "BI-WEEKLY"] in arrears.

4.    Vacation: During the term of this employment agreement, you will be entitled to take vacation in accordance with the normal practices of the Employer. Your vacation is to be taken at a time or times acceptable to the Employer having regard to its operations.

5.    Expenses: The Employer will reimburse you in accordance with its policies for all reasonable expenses actually and properly incurred by you in the performance of your duties under this agreement. For all such expenses, you will furnish the Employer statements and vouchers as and when required.

6.    Services: You will devote the whole of your time, attention and ability to the business of the Employer and will well and faithfully serve the Employer and use your best efforts to promote its interests.

7.    Independent Legal Advice: You agree that you have been advised by the Employer that you should obtain independent legal advice in connection with the terms of this agreement. You confirm that you have either obtained such advice or chosen not to do so and that you fully understand the terms and conditions set out herein and agree to be bound by them.

8.    Copy of Agreement: You acknowledge receipt of a copy of this agreement signed by the Employer.

If you agree with the above, please sign both copies of this letter in the presence of a witness and return one copy to the Employer.

Sincerely,


[NAME OF EMPLOYER, ex. ABC Corporation]


Per: __________________________________


I have read, understand and hereby voluntarily accept the terms of employment outlined above.


Date: __________________________________



…………………………………………..        ………………………………………….
Witness                        [NAME OF EMPLOYEE]

Promotional letter - dry cleaner supplies

This letter is to introduce our new sweater bags, which are
being enthusiastically received by our customers throughout
this vicinity.

As you will see by the sample we have enclosed, this
sweater bag preserves the quality and appearance of the
fine wool products, which you so frequently see in your
cleaning business.

The sweater bags may only be obtained by your customer,
through you, the professional dry cleaner. Please review the
attached price list and send in your order. If I may be of any
assistance, please call.
Very truly yours,

Request to bank for extension of time

Our next payment will be due on [date]. Due to an
unexpected emergency that has occurred, we will be
unable to make this payment by the [date] due date.
We are requesting an extension of [time] to make this
payment.

If you review our file, you will find that payments have,
for the most part, been made on time. Our relationship
with your bank is very important to us, as well as my
desire to maintain a good credit rating.

Thank you very much for your consideration of this
request.

Very truly yours,

Cover letter - marketing / writing

The job listing, posted on WriteJobs.com, for a Production Editor-Proofreader caught my attention. I am confident my experience fulfilling directives of marketing projects, history of interacting with individuals of all capacities, and ability to produce high-quality written materials on a timely basis could provide much value and benefit to your Sales Intelligence team. I would like to meet with you, face-to-face, and further substantiate my claims. Understanding how valuable an education is, I am currently working toward earning my bachelor degree in English-Professional Writing. Last year I completed an associate degree program in business administration, graduating with honors - a 3.75 GPA. My current GPA stands at 4.0. Since my education is online, grades are based on written communications. During the past year and a half, I have produced close to 100 projects, including essays, reports, proposals, letters, emails, charts, graphs, tables, discussion board postings, and PowerPoint presentations, all with exceptional results. Even though this degree was in business, and not my intended major, it provided me writing abilities far beyond what I started out with. By no means am I trying to minimize the business coursework, as it was indisputably irreplaceable. I've put emphasis on my education because I believe it is one of my foremost assets, combined with other factors. Had I earned a degree straight out of high school, it wouldn't bear a fraction of the relevance it does in the year 2007. The knowledge I've learned is present-day information, and skills acquired are from the most current sources, using the latest technology. It is all applicable to the world we live in today. What makes me unique and better equipped to provide Management with a valuable contribution is while many individuals hold current degrees, they may lack real-life, professional experience. I have practical skills and appreciable experience in the business world along with a current education. I can be a much greater asset to you because of it. If you would please take a look at my attached resume, you'll see listed some accomplishments and aptitudes I've acquired throughout the years. In essence your job listing seeks someone "with a sharp eye for detail to help facilitate the production flow of client deliverables." My extensive experience with print media began to sharpen my eye, by proofreading countless materials prior to going on press. The 3+ years spent in the insurance field added to my eye's sharpness. I analyzed, reviewed and processed group insurance documents and applications, making sure all components were present, and completed with 100% to comply with insurance regulations and laws. No allowance was made for errors. With over 10 year's history working with promotional projects, my primary responsibility, in all cases was to "facilitate the production flow of client deliverables." The objective was simple - to satisfy the client. It was my job to figure out how. My background has afforded me many "intangible" qualifications one can't learn from a book. Qualities such as resourcefulness, insight, adaptability, pride, and common sense are just a few; protocol including integrity, accountability, appropriateness, and a strong, honest work ethic make me a cut above the rest! I ask for a few minutes of your time, so we can further explore the contribution I could bring to Management. Please contact me at abcd@yahoo.com or 312-550-1111 to arrange a time. I look forward to hearing from you and appreciate the opportunity to apply and be considered for this position. Sincerely,

You can edit the letter on the fly : click here !

Letter order of merchandise

Please send me the following items from your [specific
name] catalog:

[Specify: qty, description, lot number, price, s/h, total price]
Total $[dollar amount]

I am enclosing my check made payable to your company
in the amount of $[dollar amount] which includes the cost
of handling and shipping. Thank you.

Very truly yours,

Request for employment reference

We have received an application for employment from
[name of applicant], seeking a position with our firm in
the capacity of [job title]. We understand they were
previously employed by your company.

Accordingly, we would appreciate a reference on the
individual, including confirmation of the dates of
employment with you, and performance evaluation.

Please advise whether your reference should be held
confidential.

Thank you for your anticipated cooperation.

Very truly yours,