Announcement to customers: new branch/store

We are delighted to announce that [FIRM NAME, ex. ABC Co.] has expanded to open a new [branch / office] in [CITY, ex. Boston]. [MENTION EITHER FULL ADDRESS OR GIVE DIRECTIONS TO NEW BRANCH/OFFICE, ex. The new premises will be located on 26543 Second Street, just north of Leslie Avenue.] It will be our pleasure to serve you at our new location with the same quality and service you have come to expect of us. We hope to see you soon. Sincerely,

Pre-authorized payment- varying amount

You are hereby authorized to withdraw from the following account the amount due on our [NATURE OF CHARGES, ex. telephone bill] on a [PERIOD OF PAYMENT, ex. monthly, weekly] basis on the [NUMBER OF DAYS AFTER BILLING DATE, ex. 15th] day after the billing date: Bank:            [BANK NAME AND ADDRESS]
Bank Transit No:    [BANK TRANSIT NO., ex. 4444]
Account No:        [ACCOUNT NUMBER, ex. 12345678]
Bank Tel. No.        [BANK TELEPHONE NO., ex. (XXX) XXX-XXXX]
Bank Contact        [NAME OF BANK CONTACT, ex. Susan Smith, Manager] This shall be your good and sufficient authority for so doing. We enclose an unsigned check from the account marked "VOID". [NOTE: IF MORE THAN ON SIGNATURE IS REQUIRED ON ACCOUNT, MAKE SURE BOTH BANK SIGNING OFFICERS SIGN LETTER] Sincerely,

Retail cover letter 1

Dear Mr. Kent, I am writing with reference to your advertisement in the local Employment News magazine for want of a branch manager for Wal-Mart. I consider that my credentials and interests match with your requirement and want to apply for the same. I joined Kentucky Super Market five years ago as a section manager. Because of my work efficiency and dedication, I was able to reach the post of store manager in three years. I have been working there now for the past two years as a store manager. During my tenure I applied several skims which resulted in : 40% increase in sales in a quarter, expansion of store facility, direct to home-on phone facility for regular customers which got tremendous response from customers, increased employee efficiency, Increased number of loyal and regular customers. Although I am enjoying my present job, I am looking out for new opportunities in the same field. I will be contacting you on Monday June, 15th to arrange a personal meeting and discuss the prospect. Sincerely,
Bruce Wayne. Enclosure : Resume.

Sample part-time job email message

I am interested in applying for the office assistant position that was listed on CareerBuilder. I have experience in scheduling appointments, communications with clients, and I am familiar with a variety of phone systems. My communication skills are excellent and I have training on a variety of software programs and systems. I believe that I would an asset to your office. This position would provide me with the ideal opportunity to assist at your organization and to expand my administrative skills. My schedule is flexible, and I would be available to work at your convenience. I hope to schedule an interview at a mutually convenient time. I look forward to speaking with you. Thank you for your consideration.

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Deliveries held until past due balance paid

Dear Due to the problems we have been experiencing of late in obtaining your payment for the goods we have delivered in accordance with the provisions of our contract of (date) , we must inform you that we will not be able to deliver any more goods to you unless you provide us with adequate assurance for payment on said goods. We regret having to withhold further deliveries, but, at this point in time, we have no other viable alternative. Please let us know promptly what your decision is in regard to your willingness to provide us with the adequate assurance we are requesting.

Flight engineer cover letter

I saw your listing on JobsNews.com for flight engineer position, so I am writing this letter to you. I am very interested in this position. I have five years experience in airline field. My experience includes work like monitoring aircraft such as pressurization, fueling etc. I enclosed my resume for your review. But XYZ Airlines is my dream company where I want to work and bring my skills and effort to enhance your company. Can I talk with you in person, so we will discuss my qualification and experience in detail? Please contact me at above telephone number or e-mail me on EdenTK@rediffmail.com. Thank you for your consideration and time. Sincerely, (Signature) Thomas K Eden. Enclosure Resume

Business complaint letter

Sub: Defective piece Dear Mr. Arnold, I want to know you that the T.V sets that delivered to us are all defective. These sets are purchase by our company on 1st march having the transaction code 345621. As per our agreement before the delivery to us that they should have been checked for all its defects. I feel very sorry to tell you that your Quality control department did not carry out the essential trials and did not check the product. This is really a serious break of our agreement. I have enclosed the copy of our agreement with this letter I think you personally look after this matter and send the other T.V sets as early as possible. I am looking for your cooperation so we can continue our business deal in future, Please hurry up we are waiting for your delivery. Thanking You, Sincerely, Mr. John

Promotional letter- health spa

Dear (name of spa) invites you to a free visit at our health spa in order that you may witness our beautiful facility for physical fitness. You may avail yourself of our famous herbal body wrap, join our exercise classes, take a sauna, sample our swimming pool and jacuzzi, bathe in our mineral baths and work out in our gym. Since that alone would require one day, I haven't even mentioned our tennis and racquetball courts. We are very proud of our facilities and would love to show them off to you. Please take advantage of our offer by stopping in and bringing this letter with you. We do hope you will come.

Apology letter to boss

Dear Sir, From many years I am working in this office and I know you can give the guaranty about my work and the professional carrier. But freshly one event occurs which stains my good image and your reputation. So because of this I want to pass my sincerest apology to you. I know that because of this event your feelings are hurting. I also want to tell you that it was not planned. With my good intention I m writing this letter. Yet if this is not enough I m going to pay cost for my misbehavior.Also if my attendance in office spoil the image of the company then I m going to resign my post. Sorry again and thank you very much. Yours sincerely, John Brennan

Rejection of shipment due to bad quality: cancel order

I have just received your shipment of [PRODUCT(S), ex. 100 sheets of 8x5 drywall], which we ordered on [DATE, ex. June 1, 1998] (a copy of the sales receipt is enclosed). Since I know of your reputation for quality, I was surprised to find that [STATE NATURE OF BAD QUALITY, ex. a good portion of the shipment was cracked]. [STATE WHAT WILL OR HAS BEEN DONE WITH CURRENT SHIPMENT, ex. Your trucks have taken the original shipment back to your premises.] Unfortunately, I will have to request that the order be canceled. [STATE REASON, ex. The time required to re-ship the order will significantly delay our schedule. Accordingly, we have arranged for our painters to provide the drywall through their suppliers.] I regret that we were unable to complete the order. As I am certain this is an isolated incident, however, I look forward to continued business with you in the future. Sincerely,

Finance cover letter - accountant

As I was junior accountant, coordinator for billing department for last two years, I have an experience as well as better knowledge for this position. Also I handled daily journal entries, checking, reviewing and correcting entries related to each account. My enclosed resume will give you required information about my qualification and experience. I believe that my qualification, experience and skills match your requirements, so I am the person perfect for this position. I am interested in the position and would like to work for your firm as your company has a progressive and excellent market (+) public reputation. Please accept my resume, and consider me as an eligible candidate for this position. Can we meet personally to discuss my qualification and experience? I will contact you next week to see scheduled timing for interview. You can contact me at above telephone number. Thank you for reading my resume and consideration. Sincerely, Thomas K Eden. Enclosure Resume

Sales marketing cover letter- sample sales marketing cover letters

Dear Mr. Smith,       Please find enclosed my resume in application for a part time position on your waiting staff in response to your advertisement in the Boston Times of yesterdays date.       From my resume you will see that I have gained a lot of experience in this role over the past number of years having worked on the waiting staff for many of the larger restaurants in the downtown Boston area. I have always proven a reliable and flexible member of the team and would like to take the opportunity to assure you that if I were to be successful in obtaining this position I would commit to working the hours required to meet your needs       If you should like to seek any clarification on the information contained in my resume I am contactable at the above numbers. Looking forward to hearing from you soon. Yours sincerely, Richard Anderson. Enclosures:
1. Resume - myresume.doc

Late payment- firm tone: letter #4 (service)

As we have not received payment or heard from you within the past five business days, I have no alternative but to commence legal actions regarding your unpaid account in the amount of $[AMOUNT]. All future correspondence between us will be made through our lawyers' office, [LAW OFFICE, ex. Johnson, McKinney & Howell, Barristers and Solicitors]. Sincerely,

Notice to suspend deliveries and request for release

Your delivery of [description of goods], which was received
by us on [date], does not meet the specifications as outlined
in our contract of [date]. This merchandise does not meet
our requirements, therefore, we are requesting that you
suspend any future deliveries as called for in our contract
and release us from that certain contract. Due to our contractual commitments, we must supply our
customer with the appropriate goods within a specified
period of time, which requires that we now proceed to
make our purchases from a different source. We would appreciate receiving your release as soon as
possible. Very truly yours,

Recommendation against repair

After checking over your [product] thoroughly, my opinion is
that it would be inadvisable to make the necessary repairs
due to [reason]. The [product] requires [list items] plus several other parts.
My estimate for parts and labor is approximately $ [dollar
amount] and you would still have a [year] model. Please advise me as to what you would like me to do at
this point. I can be reached at [telephone]. Thank you. Very truly yours,

Warning to competitor using name similar to your corporate name

We are a corporation who has been operating under the name [NAME OF CORPORATION, ex. Acme Computer Solutions Inc.] since [DATE OF USE OF NAME, ex. September 12, 1988]. We have learned that you have been using the name [NAME USED BY COMPETITOR, ex. Acme Computer Consultants Inc.] since [DATE OF USE OF NAME, ex. October 15, 1997]. In view of the fact that we have had first use of the name Acme Computer in association with computer systems, your use of the name is unlawful and infringes on our trade name and goodwill. You are hereby required to immediately cease and desist use of the name Acme Computer. In the event that we do not receive from you satisfactory evidence that you have ceased using this name, and have disposed of, altered or destroyed all supplies, materials and other corporate assets using the name Acme Computer, within thirty (30) days of the date of this letter, we will have no recourse but to refer this matter to our legal counsel to commence legal proceedings against you to enforce our rights. Kindly govern yourself accordingly. Sincerely,

Notice to customer: require pre-payment on next order

We thank you for your payment of $[AMOUNT, ex. 5,000.23] for [PRODUCT(S) / SERVICE(S), ex. your order of five Magnaflux compressors]. As you know, we greatly appreciate your business. Although your payment was [X] days overdue, we understand your position; cash flow is indeed tight these days for all firms. We wish to offer you the best service possible. For this reason, we will require a pre-payment on future order{s}. I'm certain you will find this reasonable, as our suppliers and creditors also hold us to strict terms. [MENTION LENGTH OF REQUIRED PRE-PAYMENT OR REVIEW PROCESS, ex. Since you have been a good customer, we will be glad to review your account in the next six months to offer you better credit terms.] Sincerely,

Promissory note (long form)

(Long Form) FOR VALUE RECEIVED, the undersigned hereby jointly and severally promise to pay to the order of _, the sum of _ ($_) Dollars, together with interest thereon at the rate of _% per annum on the unpaid balance. Said sum shall be paid in the manner following: (Describe terms) _ All payments shall be first applied to interest and the balance to principal. This note may be prepaid, at any time, in whole or part, without penalty. This note shall at the option of any holder hereof be immediately due and payable upon the occurrence of any of the following: 1. Failure to make any payment due hereunder within _ days of its due date. 2. Breach of any condition of any security interest, mortgage, pledge agreement or guaranty granted as collateral security for this note. 3. Breach of any condition of any security agreement or mortgage, if any, having a priority over any security agreement or mortgage on collateral granted, in whole or in part, as collateral security for this note. 4. Upon the death, dissolution or liquidation of any of the undersigned, or any endorser, guarantor or surety hereto. 5. Upon the filing by any of the undersigned of an assignment for the benefit of creditors, bankruptcy, or for relief under any provisions of the Bankruptcy Code; or by suffering an involuntary petition in bankruptcy or receivership not vacated within thirty days. In the event this note shall be in default, and placed with an attorney for collection, then the undersigned agree to pay all reasonable attorney fees and costs of collection. Payments not made within five days of due date shall be subject to a late charge of _% of said payment. All payments hereunder shall be made to such address as may from time to time be designated by any holder hereof. The undersigned and all other parties to this note, whether as endorsers, guarantors or sureties, agree to remain fully bound hereunder until this note shall be fully paid and waive demand, presentment and protest and all notices thereto and further agree to remain bound, notwithstanding any extension, modification, waiver, or other indulgence by any holder or upon the discharge or release of any obligor hereunder or to this note, or upon the exchange, substitution, or release of any collateral granted as security for this note. No modification or indulgence by any holder hereof shall be binding unless in writing; and any indulgence on any one occasion. Any modification or change of terms, hereunder granted by any holder hereof, shall be valid and binding upon each of the undersigned, notwithstanding the acknowledgement of any of the undersigned, and each of the undersigned does hereby irrevocably grant to each others a power of attorney to enter into any such modification on their behalf. The rights of any holder hereof shall be cumulative and not necessarily successive. This note shall take effect as a sealed instrument and shall be construed, governed and enforced in accordance with the laws of _. _____________________________ _____________________________

Promotional letter- air freight

Dear Thank you for choosing (name of firm) to deliver your air freight to (location) We thought you might be interested in knowing that we can make deliveries anywhere in the world and most of our overseas deliveries can be made overnight, directly to the address of the recipient. While the cost for this service will vary depending on the ultimate destination of your package, our prices are highly competitive. You may be surprised to find out just how economical this service can be. Again, we thank you for being able to provide our service to you, and will be looking forward to serving you in the near future.