Job prospecting letter to human resources department: with referral

I am writing you after hearing from [REFERRAL NAME, ex. Mr. Dick Johnson] that [STATE NATURE OF REFERRAL, ex. your firm is considering expanding its sales staff].

Allow me to introduce myself, [NAME, ex. Tony Montana]. [RELATE HOW THE HIGHLIGHTS OF YOUR RESUME CAN BENEFIT THE FIRM, ex. Having had seven years of experience in sales and marketing of manufacturing supplies, I am confident my network of contacts in the field will be of great value to your firm. During my previous work experience, I have had close relations with several major manufacturers, which could be potential customers of your products. Accordingly, I am certain that I can increase your customer base.]

I have taken the liberty of including my resume with this letter. I am confident that you will find my strengths, abilities and experience of use to your firm. Allow me to call you sometime next week to determine a convenient time to talk.

I look forward to speaking with you.

Sincerely,

Thank you for hospitality present

Thank you indeed for your warm and gracious gift. [COMPLIMENT PRESENT, ex. The painting fits exceptionally well with our decor.] It will cause us to remember your hospitality and friendship every time we [see / use] it.

Best regards,

Settlement offer on disputed account

Date: _ To: _ (Creditor) We are in receipt of your statements indicating a balance due you of $_. We dispute the debt for the following reason(s): (Describe) _ Without admitting to any liability, but as an offer of compromise, we propose to settle this account in full by payment of $_. Our check in that amount is enclosed and deposit of the check shall discharge the entire balance claimed. Very truly, _____________________________

Acknowledgment of receipt of application: response given in due course

I acknowledge receipt of your letter and resume in application for a position at our company.

Your application will be reviewed by our department, and we will notify you within four weeks if we have any opportunities for you.

We thank you for your interest in our company.


Yours truly,

Recommendation against repair

After checking over your [product] thoroughly, my opinion is
that it would be inadvisable to make the necessary repairs
due to [reason].

The [product] requires [list items] plus several other parts.
My estimate for parts and labor is approximately $ [dollar
amount] and you would still have a [year] model.

Please advise me as to what you would like me to do at
this point. I can be reached at [telephone]. Thank you.

Very truly yours,

Request for credit application

Our firm, [name of firm], is interested in opening an
account with your establishment. We carry an extensive
line of [partially list product line] and service the greater
part of [area where your company is located and services].

Would you please provide us with a current catalog,
price list, and information regarding your billing procedures
and a credit application? Please feel free to contact us
with any questions you might have.

Thank you for your assistance.

Very truly yours,

Acceptance of resignation

It is with deep regret, that we accept your resignation
as [job title/position] of the [organization].

We can appreciate the demands that this position has placed
on you, and appreciate all of the fine contributions you
have made as [job title/position].

We wish you all the best in your new endeavors.

To prospective client following up on meeting - aggressive tone

Thank you for taking the time to meet with us last week.

During our meeting, you impressed upon us that the [YOUR OCCUPATION, ex. Advertising Agency] representing your interests will have a significant impact upon your public image. At [NAME OF FIRM, ex. Barnes and Associates], we pride ourselves as being a "solution driven" firm. We can confidently say that we will make every effort possible to achieve your timing commitments, budgetary restrictions and other requirements. In short, we offer quality services at competitive prices. We will also apply our innovative approach to problem solving to assist you to meet your corporate objectives, without compromising your interests.

We are very anxious to develop a relationship with you and we would be grateful for any opportunity to enable us to earn your confidence in our services. I can personally assure you that your business is very meaningful to our office and will receive the highest degree of attention and that your confidence in us will not be misplaced.

We look forward to hearing from you at your convenience.

Sincerely,

Letter notice of litigation

All of our efforts to settle the above matter amicably have
been unsuccessful. We have made numerous calls and,
to date, have not had the courtesy of a call back. We have
delayed legal proceedings up to now based on your
assurances that we would be paid in full by [date]. I am
enclosing copies of your letters stating that intention.

Please be advised that you have left us no alternative but
to file suit immediately. We have attempted to be
understanding of your cash flow problems, but our
patience has now reached an end.

Your account is being turned over to our attorney. While
I regret the necessity of this action I must advise you to
govern yourself accordingly.

Very truly yours,

Thank you for your confidence, service business

Thank you for your confidence in our ability to serve you.

We welcome the opportunity to assist you in your business.
We look forward to a continuing relationship, which will be
profitable to all concerned.

Our staff is available to you. Should the need arise, please
give us a call.

Very truly yours,

Invitation to grand opening

Allow me the pleasure of inviting you to the grand opening of [GRAD OPENING, ex. our new Tempe office]. [DESCRIBE SUBJECT OF GRAND OPENING, ex. These new premises will be the offices from which we will serve you in the future.]

[OUTLINE PROGRAM, Refreshments will be served at 2:00 PM, following a short speech from our new CEO, John Williams.] The event will be held at [LOCATION, ex. 12453 Second Street, on the north-west corner of Second and Third].

[MENTION REQUESTED NATURE OF RESPONSE, ex. Please tell me whether you are able to come by calling me at XXX-XXXX.] I hope to see you there.

Best regards,

Employment agreement

EMPLOYEEMENT AGREEMENT by and between _ (Company), and _ (Employee). For good consideration, Company shall employ and the Employee agrees to be employed on the following terms: 1. EFFECTIVE DATE: Employment shall commence on _, 20_, time being of the essence. 2. DUTIES: Employee agrees to perform the following duties: (Describe general duties, or attach job description) _ Employee shall also perform such further duties as are incidental or implied from the foregoing, consistent with the background, training and qualifications of Employee or may be reasonably delegated as being in the best interests of the Company. The Employee shall devote full time to his employment and expend best efforts on behalf of Company. Employee further agrees to abide by all reasonable Company policies and decisions now or hereinafter existing. 3. TERM: The Employee's employment shall continue for a period of (_) years, beginning on the effective date of this agreement and ending on _, 20_. 4. COMPENSATION: The Employee shall be paid the following compensation: a) Annual Salary: $_, paid on the payroll schedule existing for other employees. b) Such bonuses, vacations, sick leave, retirement benefits and expense accounts as stated in the Company manual for other management personnel or as may be decided by the Company if said items are discretionary with the Company. 5. TERMINATION: This agreement may be earlier terminated upon: a) Death of Employee or illness or incapacity that prevents Employee from substantially performing for (_) continuous months or in excess of (_) aggregate working days in any calendar year. b) Breach of agreement by Employee. 6. MISCELLANEOUS: a) Employee agrees to execute a non-compete agreement as annexed hereto. b) Employee agrees to execute a confidential information and invention assignment agreement as annexed hereto. c) This agreement shall not be assignable by either party, provided that upon any sale of the business by Company, the Company may assign this agreement to its successor or employee may terminate same. d) In the event of any dispute under this agreement, it shall be resolved through binding arbitration in accordance with the rules of the American Arbitration Association. e) This constitutes the entire agreement between the parties. Any modification must be in writing. 7. ADDITIONAL TERMS: _ Signed under seal this _ day of _, 20_. ______________________________ Company _____________________________ Employee

Notice to terminate tenancy-at-will (by landlord)

(By Landlord) Date: _ To: _ (Tenant) You are hereby notified to quit and vacate at the end of the next month of your tenancy, beginning after this notice, the premises now held by you as my tenant, said premises described as: _ _______________________________ Landlord

Notice of annual meeting of shareholders

Notice is hereby given that the annual meeting of the
shareholders of [name of corporation], a [state] corporation,
will be held at [address], [city], [state], on [date], at [time].

The following business will be transacted at the meeting:

1.
2.
3.

In the event that you will be unable to attend this annual
meeting, we are requesting that you execute and mail the
enclosed form of proxy to the secretary of our company
so that your shares may be regularly voted at the meeting.

Very truly yours,

Resignation: due to illness

Please accept my resignation from [FIRM, ex. COMANY Inc.], to be effective on [DATE, ex. July 11, 1998]. I regret that my current state of health impedes me from discharging my duties and providing the firm with the quality of service I have been able to in the past.

I would like to take this opportunity to mention that my employment here has been thoroughly gratifying and rewarding. I wish the firm success in the future and I am sincerely proud to have had the opportunity to be with [FIRM, ex. COMANY Inc.] for [DURATION, ex. two years].

Sincerely,

Promotional letter - air freight

Thank you for choosing [name of your company] to deliver your
air freight to [location].

We thought you might be interested in knowing that we can
make deliveries anywhere in the world. Most of our overseas
deliveries can be made overnight, directly to the address of the
recipient. While the cost for this service will vary depending on
the ultimate destination of your package, our prices are highly
competitive. You may be surprised to find out just how
economical this service can be.

Again, we thank you for being able to provide our service to you,
and will be looking forward to serving you in the near future.

Very truly yours,

Sympathy for death

I was quite saddened to hear of [NAME, ex. Bill]'s death. I hope that you will accept my most sincere sympathy and condolence. [NAME, ex. Bill] was such a well-liked person that it is difficult to accept that [he / she] is not with us any longer.

If there is anything I can do for you at this difficult time, please let me know.

Sincerely,

New customer welcome

Dear The (name of firm) would like to welcome you as a new customer to our firm. We know that you will be extremely satisfied with our line of products and the service we provide to our customers. You are invited to purchase our merchandise on our regular open account terms, (set forth terms) Our credit manager, (name) , will be happy to discuss any aspect of our credit policy with you at your convenience. I am enclosing our catalog and price list for your review. I believe that you will find our prices competitive and in keeping with industry trends. Throughout the year we offer our valued customers frequent discounts as an incentive and as a showing of our appreciation. I do hope you will afford us the opportunity to serve you in the near future.

Request for new employee insurance coverage

Dear Enclosed please find an enrollment form for the above captioned individual. (employee) is a transfer from (specify) It is the (name of firm) desire to waive the waiting period. We are requesting immediate coverage on this employee. Your consideration in this matter will be appreciated.

Good faith partial payment to creditor

This is to inform you that we are in receipt of your letter of
[date]. We acknowledge that the account is in the arrears
in the amount of $ [dollar amount].

We have been experiencing some difficulties lately in
collecting our accounts receivable, and unfortunately the
domino theory has become a reality.

In fairness to all of our creditors, we would like to suggest
that we send you $ [dollar amount] per month for a period
of [#] months in order to satisfy this obligation. Enclosed is
the first check for $ [dollar amount] as a sign of good faith.
We hope that this proposal will be acceptable to you. It is
understood that should we be successful in our attempts
to collect some of our larger receivables during the next
few months, we will be most happy to remit the entire
balance owing on this account.

Please let us hear from you regarding the proposal outlined.
Thank you for your patience and understanding in this
regrettable situation.

Very truly yours,