Solicitation of contribution to high school fundraising campaign

Hi [NAME, ex. John Smith]. Long time no see. How are things with your family?

I have volunteered to assist with the most recent Fundraising Campaign for [NAME OF HIGHSCHOOL]. I guess that's a long-winded way of saying I'm someone who gets to call up his old buddies to hit them up for donations. I'm sure you're well aware of the Campaign, however I have enclosed some promotional materials, which might help you decide if you would like to contribute.

On a serious note, I personally feel heavily indebted to the school and I consider it a very worthwhile cause to support. I hope you share my sentiments. I would love to discuss this further with you if you wish, and I have pledged to write and call some of my close friends to solicit their support.

I will try to give you a call in the near future to discuss the Campaign. Thanks for your anticipated support.


Sincerely,


[YOUR NAME, ex. Jill Jones]

New salesman follow-up letter after first meeting

Dear Thank you for affording me the opportunity to meet with you and members of your staff. I know that (ex-salesman) serviced your account for many years and made many friends at your firm. While his presence will be missed, I can promise that you will continue to receive the fine service that has always been afforded by (firm) The hospitality you showed me yesterday explains why (ex-salesman) held your organization is such high regard.

Request for leave of absence

Dear As you may have heard, I am getting married on the 27th of April, 2006. It is with this in mind that I am requesting a thirty (30) day leave of absence. My fiance is able to combine a business trip to Europe with our honeymoon, and I would hate to miss this rare opportunity. I will be back at my desk, with my full attention to the sales department, as always, on the 28th of May, 2006. If you need any additional information, please contact me at extension 234, in the sales department.

Request confirmation that bank has no interest in specific equipment

We are purchasing [DESCRIBE PURCHASED ITEM, ex. an item of equipment described as an Ultramax 3 Ton Lifter, Serial No. 9999999, together with peripheral equipment] from your customer, [NAME OF BANK CUSTOMER, ex. ABC Corp.]. We note that you have registered security against the assets of [NAME OF BANK CUSTOMER, ex. ABC Corp.].

Would you kindly confirm to us in writing that you have released any an all interests you may have in this equipment, in order that we can complete our purchase.

Thank you in advance for your anticipated co-operation. Please feel free to call me if you have any questions.


Sincerely,

Response to improper billing after payment

On [date] I received your letter which indicated that I had
a balance owing in the amount of $[dollar amount]. On
[date] I mailed a check to you in the amount of $[dollar amount].
You should have received my check prior to writing your
letter and I am, therefore, somewhat concerned.

If you have not received my check by the time this letter
arrives, I would appreciate hearing from you so that I may
issue a stop payment on the funds. I am waiting anxiously
to hear from you to get this matter quickly resolved.

Announcement of price increase

Due to the increase in raw material costs, we must
unfortunately raise the cost of our merchandise to you.

We have avoided raising our prices for as long as
possible, but we can no longer prolong the inevitable.

We have enclosed our new price list for your review which
goes into effect on [date]. Any orders placed between
now and [date of increase] will be honored at the lower
prices.

We wish to thank you for your valued account and know that
you will understand the necessity for this price increase.

Email cover letter message

I would like to express my interest in a position as editorial assistant for your publishing company. As a recent graduate with writing, editing, and administrative experience, I believe I am a strong candidate for a position at the 123 Publishing Company. You specify that you are looking for someone with strong writing skills. As an English major, a writing tutor, and an editorial intern for both a government magazine and a college marketing office, I have become a skilled writer with a variety of experience. My maturity, practical experience, and eagerness to enter the publishing business will make me an excellent editorial assistant. I would love to begin my career with your company, and am confident that I would be a beneficial addition to the 123 Publishing Company. I have enclosed my resume, and will call within the next week to see if we might arrange a time to speak together. Thank you so much for your time and consideration. Sincerely,

Reply apology and notice of shipment in replacement

Your letter of [date] has been received, and we were very
sorry to hear about the problem you experienced with our
[product].

We maintain rigid inspection standards, but occasionally
an imperfection does slip by, as it unfortunately did in the
case of your [product].

We have entered a replacement order to be shipped to you
at once. Your satisfaction is extremely important to us and
we apologize for the inconvenience you have been caused.

Thank you for purchasing our products.

Very truly yours,

Request for payment, credit line exceeded

It has come to our attention that you have exceeded your
line of credit on your Account # [#]. In order to bring your
balance down to the approved limit, it is requested that
you remit the amount of $[dollar amount]. In the event that
you are unable to comply with this request, we suggest that
you visit the bank as soon as possible, in order to make
other arrangements.

Notice to customer: require certified check or cash on next order

We thank you for your payment of $[AMOUNT, ex. 5,000.23] for [PRODUCT(S) / SERVICES(S), ex. your order for five Magnaflux compressors]. As you know, we greatly appreciate your business. Although your original check was returned due to insufficient funds, we understand your position; cash flow is indeed tight these days for all firms.

We wish to offer you the best service possible. For this reason, we will require a cash or certified checks payment on future order{s}. I'm certain you will find this reasonable, as our suppliers and creditors also hold us to strict terms. [MENTION LENGTH OF REQUIRED PRE-PAYMENT OR REVIEW PROCESS, ex. Since you have been a good customer, we will be glad to review your account in the next six months and offer you better credit terms.]

Sincerely,

Request reference from bank for firm

[CONTACT NAME, ex. Mr. Tom Atkinson] has identified your bank as a credit reference for your customer, [FIRM NAME, ex. ABC Co]. [He/She] has named the following accounts at your branch: [LIST ACCOUNT NUMBERS, ex. 2453-234234 and 4653-645642].

We understand that you are busy; however, may we request the following information so that we may process your customer's request as soon as possible?

[LIST INFORMATION REQUIRED, ex.
o Duration of Mr. Smith's accounts at your branch
o Average monthly account balances
o Insufficient fund or overdraft history]
o Any other information you deem relevant

Feel free to contact me at XXX-XXXX should you require any additional information.

We thank you for your help and we look forward to a reply at your earliest convenience.

Sincerely,

That employee is no longer with us

We are in receipt of your letter of [DATE, ex. June 10] addressed to [NAME, ex. Bill Williams]. We regret to inform you that [he / she] is no longer with our firm. {STATE WHERE EX-EMPLOYEE CAN BE REACHED, IF KNOWN, ex. He may now be reached at XYC Co.:

Bill Williams
XYC Co.
43211 Second Street
Toronto, Ontario
L3T 7N2]

We regret any inconvenience this may have caused you.

Sincerely,

Request for additional information not in brochure

On [date], we requested information on your [product], and
your brochure was delivered to our office on [date].

Thank you for the manner in which you expedited this
information to us. You are to be commended. We do have
one question regarding your new program. [Post question]?
I will be looking forward to your response.

Very truly yours,

Xmas credit extension announcement

Dear Wouldn't it be nice to be able to buy all of your gifts this holiday season without having to worry about paying for them until March? We thought it would, and decided this would be a perfect way to say thank you to our customers for having shopped with us throughout the year. Starting today, any purchases that you charge to your account will not appear on your statement until March 1, 2006! This offer is available to you until Christmas Eve, 2006. We hope that you will take advantage of our holiday offering and come see our Christmas season selections. While you are here, please come up to the fourth floor for a complimentary glass of eggnog.

Notice of inability to fill order

We have received your Purchase Order Number [number],
dated [date]. We regret to inform you that said order cannot
be filled at this time due to the following reason: Should you
care to discuss this matter further, please feel free to contact
me at the above number. We look forward to your future orders
and are ready to assist you in any way possible.

Purchase order letter with terms

This is an order for the following merchandise:

[description]

Please ship as soon as possible via [transportation
company].

Payment terms shall be standard 2%-10/NET 30.

Any questions regarding this order should be directed to
[Name, address, phone number].

Thank you for your prompt and expeditious handling of
this order.

Very truly yours,

Offer to special order merchandise not in stock

After checking with all of our other stores in the area, it is
with regret to inform you that we have been unable to locate
another [item requested] for you.

If you would like us to place a special order, we would be
most happy to do so. Normally, it takes between four to six
weeks to receive merchandise ordered in this manner. If
this is your desire, please call us at your convenience at
[telephone].

On behalf of [name of firm], I would like to thank you for
shopping at our store. If there is any way that we can be
of further assistance to you, please let us know.

Very truly yours,

Second request for renewal of service agreement

Dear Your (name) Service Agreement has expired for the equipment that we installed on your premises. We have not received a remittance or a reply to our previous request for payment. Perhaps this was an oversight on your part, or perhaps your payment is in the mail. If you have not sent us your payment, please forward your remittance within ten days, or we will assume you do not wish to continue your Service Agreement. Should you decide to terminate your Service Agreement, we will look forward to furnishing the same high quality service on your (name) equipment at our currently hourly rate of (amount) per hour, plus parts and travel expense. If payment has been made or if there are any questions in regard to your account, please contact me at (213) 555-7074.

Suppliers demand for instructions

We have not yet received from you the instructions
necessary to make delivery of goods covered by our
contract dated [date].

We request you promptly forward such instructions.

Promissory note

PROMISSORY NOTE $ ________________20__ __________after date (without grace) I promise to pay to the order of ______________________________________________ Net_________________________________________________DOLLARS for value received with interest of ___________ percent per __________from __________________________ until paid both principal and interest payable only in LAWFUL MONEY OF THE UNITED STATES. Payable at _____________________________________ No. ________ Due ____________ __________________________ (signature)