Thank you very much for the proposal you submitted to us
on [date] in response to our request. We are aware of the great deal of time and work that went
into your bid. Therefore, regret to inform you that we have
awarded the contract to another firm. We based our
decision on [reason for rejecting bid]. We will certainly be inviting your firm to bid on our future
projects and thank you once again for your proposal. Very truly yours,
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